The Association of Independent Music Limited of 22 Endell Street, London W2CH 9AD (“AIM”/“we”/“us”/“our”) is committed to protecting and respecting your privacy.
This privacy notice (“Notice”) (together with any other contractual terms that may be in place between us and you) sets out the basis on which any personal data we receive from you, or that we gather in any other way, will be processed by us. It applies to any data gathered in the course of your use of aimawards.co.uk, including the online account area (our “Platform”) or otherwise as a consequence of any dealings we may have with you.
For the purposes of the General Data Protection Regulation (“GDPR”) we shall be the “controller” for all uses that we make of your personal data.
We may collect and process data about you in the manner set out below.
You may give us information about you by filling in forms on our Platform or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to use our Platform, subscribe to receive information from us, share data with our Platform’s account functions, correspond or communicate with us complete a survey from us, when you report a problem with our Platform or when you upload information or data on our Platform. The information you give us may include without limitation your and anyone you nominate’s name, address, e-mail address, phone number, financial and credit card information, personal description, photograph, job role, username, password and other registration or nomination information.
With regard to each of your visits to or use of our Platform we may automatically collect the following information about you or your devices:
We may also gather information about journalists and influencers from public sources, such as organisation websites, or from clients, or other journalists and influencers.
We also receive information from partners that enter into agreements with, or provide certain services to our Members, and in which we play a facilitating or negotiating role. This includes collective bargaining agreements and anti-piracy services. We receive this data so that we can assess the effectiveness of such schemes and the data received is limited to that which is necessary for this purpose, and is not used for any other purpose.
We may use the information we obtain from the cookie in the administration of our Platform, to improve our Platform’s usability and for marketing purposes. We may also use that information to distinguish you from other users of our Platform and to monitor traffic on our Platform.
If you do not want us to store cookies on your computer or other device for these purposes, you may change the settings on your internet browser to reject cookies. Please note that if you set your browser to reject cookies, you may not be able to use all of the features of our Platform and/or may be prevented from accessing certain parts of our Platform.
You can find more information about the individual cookies we use and the purposes for which we use them in the popup messaged on our Platform and any queried should be directed to AIM using the contact details at the bottom of this notice.
If you continue to use our Platform, we will take that as your consent to the relevant cookies being stored on your computer or other device.
We will use the information you give to us as follows:
We will use the information we collect about you from the use of our Platform, in accordance with our and/or your legitimate interests, in order to improve your experience of our Platform:
We do not use your personal data as part of any automated decision-making, including profiling, which produces legal or similarly significant effects concerning you.
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries (if applicable).
We may share your information with selected third parties including:
We may disclose your personal information to third parties:
Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. For example, we use secure servers to store all information you provide to us. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Platform; any transmission is at your own risk.
The data that we collect from or about you may be be transferred to, and stored at, a destination outside the European Economic Area (“EEA”) for the purpose of payment processing and event organisation. Some of these transfers outside of the EEA are not made pursuant to an adequacy decision of the European Commission relating to the country of destination. Where this is the case we have ensured that our data processors have put in place contracts incorporating the EU Commission approved standard contractual clauses. A copy of the appropriate safeguards can be obtained by writing to us at the email address given in this Notice.
Where we have given you (or where you have chosen) a password that enables you to access certain parts of our Platform, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
We will store your data for as long as necessary to fulfil the purposes for which it is originally collected, as explained in this Notice, or any other lawful purpose subsequently communicated to you, and for other essential purposes such as complying with legal obligations and enforcing our rights, such as those arising under any agreement with you. The retention period may therefore vary for different types of data, and depending on how and why it was gathered. Criteria relevant to determine retention periods include:
The GDPR provides you with rights to:
We will comply with any valid request for information under the rights explained above within one month, though we may tell you that this period is to be extended by a further two months where necessary, taking into account the complexity and number of the requests. This will normally be provided free of charge. If the request is manifestly unfounded, excessive or repetitive we may charge a reasonable fee or refuse to action the request.
The provision of personal data to us is not a statutory requirement Where the provision of data is a contractual requirement, or a requirement necessary to enter into a contract, we will make that clear as part of the process by which the contract is concluded, which may include by way of terms of the contract. These provisions will also make clear the consequences of failure to provide such data.
Where the data is not a contractual requirement, you are not obliged to provide the data, but if you do not do so, we may be unable to offer certain benefits and functionality to you. For example, you may not be able to access part of the Platform.
Our Platform may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates (including, but not limited to, websites on which our Platform is advertised). If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy notices and that we do not accept any responsibility or liability for these notices or for any personal data that may be collected through these websites or services. Please check these notices before you submit any personal data to these websites or use these services.
Any changes we may make to our Privacy Notice in the future will be posted on this page and, where appropriate, notified to you by e-mail or when you next use our Platform. The new terms may be displayed on-screen and you may be required to read and accept them to continue your use of our Platform. Alternatively, please check back frequently to see any updates or changes to our Privacy Notice.
Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to the Chief Executive and sent to firstname.lastname@example.org using the subject line: Privacy Notice.